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Article I: Name
Section
A The name of
this Community shall be the Cross Country Emmaus Community, hereinafter
referred to as the "Community".
Article II: Objective &
Jurisdiction
Section
A The
objective shall be to unite, inspire, challenge and equip members for
Christian Action in their homes, churches, places of work and communities
through the Emmaus Experience.
Section
B No part of
the funds of the Community shall inure to the benefit of or be
distributable to, its members, directors, or other private persons, except
that the Community shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions
in furtherance of the purposes set forth in Section A of this Article. No
substantial part of the activities of the Community shall be the carrying
on of propaganda, or otherwise attempting to influence legislation and the
Community shall not participate in, or intervene in (including the
publishing and distribution of statements) any political campaign on behalf
of any candidate for public office.
Section C Notwithstanding any other
provision of these by-laws, the Community shall not carry on any activities
not permitted
(a) by an organization exempt from
federal income tax under Section 501(C)(3) of the Internal Revenue Code of
1986 (or the corresponding provision of any future United States Internal
Revenue Law)
(b) by an organization,
contributions to which are deductible under Section 170(c)(2) of the
Internal Revenue Code of 1986 (or the corresponding provision of any future
United States Internal Revenue Law).
Section
D The
Community is affiliated with the National Emmaus movement, the Upper Room.
The national office is 1908 Grand Avenue, Nashville, TN 37203-0004 (615)
340-7200.
Article III: Membership
Section
A All persons
who have completed a Walk to Emmaus or Chrysalis experience may become
members of the Community, by participating in the activities of the
Community, upon applying to the Secretary to include their name on the
membership list. All persons who have completed a Cross Country Walk to
Emmaus Weekend or Cross Country Chrysalis Weekend automatically become
members of the Community.
Section
B Persons who
have completed a Cross Country Chrysalis Flight, Cursillo weekend, or
Chrysalis of Tres Dias may become members, by participating in the
activities of the Community, upon applying to the Secretary to include
their name on the membership list.
Article IV: Board of Directors
Section
A Direction
of the Community shall be vested in the Board of Directors, hereinafter
referred to as the "Board".
Section
B The Board
shall be elected by the Community members at the December gathering, for a
three-year term, and shall be organized into three Classes, with the 3rd
Class rotating off the Board each year. All Directors are full voting
members. Ex-Oficio Directors may serve and be appointed to the Board and
will have full voting privileges. Ex-Oficio Directors will serve only as
their professional Positions apply to the Cross Country Emmaus Community.
(Example, Accounting Firm, Camp Director). Ex-Oficio Directors must
complete an Emmaus Weekend as a Pilgrim before the appointment.
Section
C Each Class
will consist of five persons, one of whom has served as Walk Lay Director
or Walk Spiritual Director, where possible.
Section
D Terms of
Office:
1. Each term of office shall begin on January 1 and terminate on December
31. The election of officers and the Lay Director shall be held at the
December gathering. The Lay Director cannot be elected from Class 1 of the
Board unless they have previously served on the Board. Lay Director should
be as possible elected from Class 2 or 3 of the Board the previous year.
The Lay Director shall remain on the Board as immediate Past Lay Director
for one year as a nonvoting member.
2. The Term of office for the Spiritual Director shall begin at the June
gathering and terminate the following June at the June gathering. The
election for the Spiritual Director shall be made at the June gathering.
3. Individuals may serve as Directors multiple times but not in consecutive
full terms as stipulated under Article (V) Section (B). Directors cannot
succeed themselves in consecutive three-year terms. Past Directors are
eligible for re-election after 2 years.
4. Directors that miss three consecutive meetings may be removed from
office as necessary by the majority vote of the Board of Directors.
5. A quorum of Directors must be present to conduct business.
Article V: Qualification for
Board Members
Section
A Each
Director shall have served on a Walk to Emmaus team or agree to serve in
some way (cooking breakfast, cleaning, etc.) within the year of election.
Section
B Each member
shall be active in a local Reunion Group and Emmaus Community Gathering.
Section
C The members
of the Board should, as nearly as possible, consist of:
1. A maximum of three members from one church organization.
2. Twelve lay members and three clergy members.
3. Both men and women with equal division as possible.
Article VI: Duties of the
Board
Section A The Community Lay Director is to
be the Chief Administrative officer, and the Community Spiritual Director
is to be the Chief Advisor. The Executive board will consist of the
following officers of the Cross Country Emmaus Community:
1. Community Lay Director
2. Spiritual
Director
3. Treasurer
4. Secretary
5. Assistant Lay
Director
6. A delegate from
each Class not represented by the afore-mentioned officers.
Section
B The Board shall
elect for a one-year term at the November meeting
1.
Lay Director
2. Assistant Lay
Director
3. Assistant
Spiritual Director
4. Secretary
5. Treasurer
6. And
all other officers as needed from the Board of Directors. These officers
will hold office from January through December.
Section
C Members of
the Board shall set the date, place, the Lay Director and the Spiritual
Director for each Cross Country Community Emmaus Walk.
Section
D The Board
shall, at the November meeting, elect five members to serve as the
Nominating Committee.
1. The Nominating Committee shall select and nominate replacements to fill
vacancies during the year.
2. Replacements filling vacancies during the year shall complete the
unexpired term, and are immediately eligible for re-nomination and election
to the Board.
3. The
names of those nominated shall be presented to the Community for Vote.
Nominations will be presented to the Community at the September Gathering
with no vote taking place. Nomination at the October Gathering may be made
from the floor. At the October Gathering, the New Class of Directors will
be elected by secret ballot. The New Class of Officers will be presented to
the Community at the December Gathering, to take office in January.
4. Nominations may only be submitted after the October Gathering unless
authorized by majority vote of a quorum of the Board of Directors at a
duly-called Board meeting by the Community Lay Director.
Section
E The Board
shall, at the November meeting, elect members to serve as the Community
Team Selection Committee.
Section
F The Board
shall, at the November meeting, elect a representative to serve on the
Cross Country Chrysalis Board.
Section
G The Board
shall, at the November meeting, elect a Treasurer. This person will hold
office for three years. This person may not be elected from Class 2 or
Class 3. This person will serve as the Chief Financial Officer for the
Community. This person will collect monies and pay debits as necessary for
the smooth operating of the Community. The Treasurer shall at the end of
the year file the IRS 501(C3) Non-Profit Tax report. The Treasurer shall
make a monthly accounting of all transactions to the Board of Directors.
The Treasurer shall at the discretion of the Board of Directors make
arrangements for an annual audit. The Treasurer shall have full voting
rights as a Director of Class 1.
Section
H The Office
of Secretary shall be held by any Director of Cross Country Emmaus
Community. This individual will be responsible for taking minutes of Board
meetings and keeping records. Minutes must be archived and available for
reference. The Secretary shall present the previous month's Minutes of
business at each Board meeting.
Article VII: Requirements for
Lay Directors and Spiritual Directors for the Emmaus Walks
Section
A They shall
include the following:
1. They shall have attended a Walk to Emmaus, a Cursillo or a Tres Dias.
2. They shall have participated in at least two previous Emmaus Walks as a
speaker and/or Table Leader or Assistant Lay Director or Assistant
Spiritual Director.
3. They shall be actively involved in a Reunion Group and Emmaus Community
Gatherings, where possible.
4. They shall be willing to conduct the Emmaus Walks as written in the Lay
and Spiritual Director Manuals available from the Upper Room in Nashville.
5. They shall be willing to follow guidelines for the sake of registration.
6. They shall be committed to the task of directing a Walk to Emmaus and
eager to give what is necessary to organize, carry out and successfully
complete the Walk.
Article VIII: Requirements for
Walk to Emmaus Team Members
Section
A They shall
include the following:
1. They shall have attended a Walk to Emmaus, a Cursillo or a Tres Dias.
2. They shall be actively involved in a Reunion Group and Emmaus Community
Gatherings.
3. They shall be active participants in their local church.
4. They shall be willing to accept whatever responsibility for the success
of the Walk that is assigned by the Lay and/or Spiritual Director.
Article IX: Rules of Order
Section
A Robert's
Rules of Order, the latest edition, shall be recognized as the authority
governing the meetings of the Community, its Board of Directors and
Committees, in all instances wherein its provisions do not conflict with
these By-laws.
Article X: Amendments
Section
A Proposed
amendments may be presented to the Board by any member of the Board one
month in advance of the consideration by the Board. After Board
consideration, the proposed amendments shall be circulated to the Cross
Country Community along with a mail-in ballot.
Section B For an amendment to be adopted it must receive a
three-fourths affirmative vote of the Board and a simple majority of those
mail-in ballots returned by the Community.
Article XI: Attachments
Walk to
Emmaus Guidelines shall be an attachment to the By-Laws of the Cross
Country Emmaus Community. These Guidelines may be altered and changed by a
majority vote of the Board of Directors. These are to be the rules,
policies and procedures of the Cross Country Emmaus Community. These rules
cannot supersede the Emmaus Model as set forth by the Upper Room. These
Guidelines do not require a majority vote of the Community.
Article XII: Ratifications
These
By-laws are to take effect immediately, upon certification by the Lay
Director and Spiritual Director that a simple majority of the mail-in
ballots returned by the Cross Country Emmaus Community, before the
deadline, approves the By-laws.
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